Tenant Income Worksheet (TIW)
The TIW will be requested based on a schedule dependent on the amount of AHP subsidy received.
- Projects that received $100,001 to $250,000 of subsidy — TIW will be requested at least once every six years, after project completion.
- Projects that received $250,001 to $500,000 of subsidy — TIW will be requested at least once every four years, after project completion.
- For projects receiving more than $500,000 of subsidy — TIW will be requested at least once every two years, after project completion.
The TIW will be requested via email. When providing HCD with the TIW, please use Proofpoint to securely transfer the document.
The TIW will be reviewed for the following:
- The tenants’ incomes must fall within or be more restrictive than the Area Median Income (AMI) percentages agreed to in the AHP Agreement or most recent modification, if applicable.
- Income reported can be from initial certification when the tenant moved in or, if the tenant’s income was recertified in the past three years, the recertification income can be used.
- Refer to FHLBank Topeka’s Income Calculation Guidelines (on the Resources page) for instruction on how to calculate income. Other organization’s (such as HUD or USDA) calculate income differently, and the AHP calculation method must be used.
- The current rent charged to the tenants must be at or below the maximum allowable rent.
- Rents cannot exceed 30% of the income of a household of the maximum income and size expected to occupy the unit (assuming occupancy of 1.5 persons per bedroom or 1.0 persons per unit without a separate bedroom).
- The maximum affordable rent is listed on the TIW, which is available on the Forms page.
Tips for Completing the TIW
- Follow the instructions on the top left, which correspond with highlighted cells.
- The tenants listed must be residing at the project as of the TIW date on the top right.
- The tenant portion monthly rent is what the tenant paid as of the TIW date on the top right.
- The total monthly rent is the tenant paid rent plus rental assistance received. When no rental assistance is received, the two figures will match.
- The tenant’s income at move-in can be used for every TIW submitted. Documentation verifying income at move-in must be maintained so it can be provided if requested.
Tenant File Review
- The Project must submit documentation that verifies the tenant’s income and rent is consistent with the TIW.
- The list of randomly selected tenant files will be requested via email.
- If reviewers determine documentation is not sufficient, the calculation method was incorrect, or discover other issues with the tenant file, additional tenant files may be requested.
- Tenant file review must be completed by the end of the year it was requested.