Owner-Occupied Disbursements

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How to Submit Owner-Occupied Disbursements

All approved projects must submit a minimum of one disbursement request within 12 months of the effective date on the project’s AHP Agreement. The entire AHP subsidy must be requested within 42 months, and all disbursements must be funded or funds de-obligated within 48 months of the effective date shown on the project’s AHP Agreement to complete the Project.

Click the button below to download   the AHP Online Disbursement User Guide.  All documentation must be submitted via AHP Online.

AHP Online Disbursement User Guide  

To submit a disbursement request that is acceptable to FHLBank Topeka the following items must be submitted as applicable to project type (all workbooks and supporting documents can be found  here.

• Income Calculation Workbook;
• Disbursement Feasibility Workbook;
• Income verification documents;
• Closing Disclosure (Purchase projects);
• Invoices, bids, estimates, etc, with a detailed scope of work to support rehabilitation costs. Must be signed by both the homeowner and contractor and include a statement the house is structurally sound and will accept the rehabilitation as it pertains to the scope of the work on the estimate (Rehab projects);
• Final Cost Certification (Rehab projects);
• Third-party inspection and inspector credentials (Rehab projects);
• Documentation items requested for reimbursement have been paid for in full (i.e., cashed checks, zero balance invoice, Final Cost Certification if signed/dated by contractor, etc).
• Scoring commitment documentation applicable to the specific disbursement request submitted (Click here to download  A Sponsor's Guide to Documenting Scoring Commitments);
• Recorded Real Estate Retention Agreement (Purchase projects).

Failure to provide the acceptable documentation before the expiration of the 12-month deadline will result in the de-obligation of the AHP Award unless an extension request is submitted and approved by FHLBank before the 12-month deadline.

If the project is not ready to submit a disbursement request by the 12-month deadline, a single six-month extension may be granted at FHLBank’s discretion, given the project can justify that adequate progress is being made. An extension does not extend the 42-month or 48-month requirements to request or complete the project. An extension is only available to projects that show tangible progress towards completion, as determined by FHLBank.

Extension Requests  will be considered if some, or all of the milestones listed in the Implementation Plan  have been completed.

The requests must include documentation that validates the completion status of these milestones.

Click the button below to download   the Extension Request User Guide.  All documentation must be submitted via AHP  Online.

Extension Request User Guide